Who is this article for?

Auditors responsible for managing the Audit module.

Auditor group membership is needed.

It is important that your audit is planned before you jump in and begin completing questionnaires and reviewing the standard. Ideagen Quality Management Cloud allows you to schedule your audit and review the content before the audit begins.

This article provide details on how to create a scheduled audit but it does not go into detail on the behind the scenes configuration of audit types, checklists or questions. Please see Further Reading for more details on these topics.

This article is split into six sections:

1. Create a Scheduled Audit
2. Assign Auditees
3. Review the Questionnaire
4. Assign Associated Items
5. Start the Audit
6. Further Reading

1. Create a Scheduled Audit

To create an audit:

1. Log in to Ideagen Home and launch Ideagen Quality Management Essentials to access the Audit module.
2. Expand Audits and select Create Audit.
3. Click the Schedule Audit button.
4. Click Select to choose the associated audit type.
5. Select the audit type and click Confirm.
6. Enter the following information:

• • Reference: A unique reference or number for this audit.
  • Title: A name of the audit.
  • Summary & Scope: A definition of what you will be auditing.
  • Start Date & Time: The start date and time of the audit (Note: times are in UTC format).
  • End Date & Time: The end date and time of the audit (Note: times are in UTC format).

7. Click Save & Continue.

2. Assign Auditees

To assign an auditee:

1. Open the audit and navigate to the Audit Details tab.
2. Browse to the Auditees section.
3. Click on Select.
4. Choose your auditor and click Confirm.

3. Review the Questionnaire

Reminder: Audit questions are inherited from the audit type. If you think you're seeing questions that shouldn't be added to the audit then please speak to your Audit Manager or review How to Create Audit Types for details.

To review the questionnaire:

1. Open the audit and navigate to the Questionnaire tab.
2. Expand the sections and review the questions.
3. Click on the action menu on the question.
4. Select Assign Auditor.
5. Choose the auditor responsible for covering this question.
6. Click on the action menu on the question.
7. Select Assign Auditee.
8. Choose the person who will be audited.

4. Assign Associated Items

Associated items are areas of the business that the audit is related to. In some instances this could be a clause in an area of standard and in others it could simply be the department or business unit.

Like the questionnaire, the associated items will be inherited from the audit type but additional items can be assigned.

To assign associated items to an audit:

1. Open your audit and navigate to the Associated Items tab.
2. Under Organisational Areas click Select. 
3. Choose the organisational area.
4. Under Standards click Select. 
5. Choose the standard you would like to associate.
6. Under Associated Documents click Select. 
7. Choose the document you would like to associate.
8. Under Associated Issues click Select. 
9. Choose the issues you would like to associate.
10. Under Associated Managed Lists click Select. 
11. Choose the list you would like to associate.
12. Click Save.

Reminder: Audit questions are inherited from the audit type. If you think you're seeing questions that shouldn't be added to the audit then please speak to your Audit Manager or review How to Create Audit Types for details.

5. Start the Audit

Once the audit has been sufficiently planned you are ready to begin the audit.

To start the audit:

1. Expand Audits and select Audits List.
2. Locate your audit.
3. Click on the action menu and select Start.

Note: When you start a scheduled audit the status will move from Scheduled to In Progress.

6. Further Reading

• How to Create Audit Types
• How to Create Question Responses
• How to Edit or Deactivate Audit Types