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Overview of Audit Log tracking
Who is this article for?
Administrators responsible for monitoring system activity.
Audit Log Viewer Access permissions are required.
To help you keep your systems secure, Audit Logs record changes made by users, with the Audit Log Viewer providing user-friendly means of displaying this information. Audit Log runs independently and cannot be turned off once it's been initiated.
Full information of each action is recorded, including:
- Date and time
- ID
- IP address
- Type
- User
This article lists the details recorded for each action across all modules.
See How to Install Audit Log Viewer for details on installing Audit Logs.
1. General
| Action | Details |
| Version Change | Original and new value Database and IP Address values are not recorded |
| Licence Change | Original and new value Database and IP Address values are not recorded |
| Log On | Account Name Successful or Unsuccessful |
| Log Off | Account Name and username |
| Failed Signature Attempts LogOff | Account Name |
| System Forced Log Off | Account Name Username of logged off users |
| User Forced Log Off | Account Name Username of logged off users |
| Service Stopped | Ideagen Quality Management Service stopped, all users logged off. Users logged off are not recorded. Database, IP Address values and user information are not recorded |
2. Administration module
| Action | Details |
| Account Reset | Account Name |
| Account Created/Deleted | Account Name |
| Account Password Change |
Account Name |
| Password Settings Change | Original and new value |
| Single Sign-on Configuration Change | Original and new value |
| Lock Out Configuration Change | Original and new value |
| Signature Logout Configuration | Original and new value |
| Account Lock Out | Account Name |
| Signature Point Configuration | Original and new value |
| Managed List Modification | <Module Name>/<List Name> Additions, edits and deletions from the list. Details of edits made to the extended attributes of Audit Calendar, CA/PA Source, Currency, and Document Type lists are not recorded. Blank entries will be recorded in these cases. |
| Create Person Record | Full Name New values |
| Modify Person Record | Full Name Original and new values |
| Delete Person Record | Full Name |
3. Assets module
| Action | Details |
| Create Record | Asset Number New values |
| Modify Record | Asset Number Original and new values |
| Delete Record | Asset Number |
| Activity Performed (Signature event) | Asset Number Successful or Unsuccessful |
4. Audit module
| Action | Details |
| Create Record | Audit Title, Number (If present) New values |
| Modify Record | Audit Title, Number (If present) Original and new values |
| Delete Record | Audit Title, Number (If present) |
| Audit Closure (Signature event) | Audit Title, Number (If present) Successful or Unsuccessful |
| Audit Report Acceptance (Signature event) | Audit Title, Number (If present) Successful or Unsuccessful |
5. CA/PA module
| Action | Details |
| Create Record | Non-Conformance Number New values |
| Modify Record | Non-Conformance Number Original and new values |
| Delete Record | Non-Conformance Number |
| CA/PA Closed (Signature event) | Non-Conformance Number Successful or Unsuccessful |
| CA/PA <Stage Name> Closed (Signature event) | Non-Conformance Number Successful or Unsuccessful |
| CA/PA <Stage Name> <Action Number> Closed (Signature event) | Non-Conformance Number Successful or Unsuccessful |
6. Customers module
| Action | Details |
| Create Record | Full Name New values |
| Modify Record | Full Name Original and new values |
| Delete Record | Full Name |
7. Documents module
| Action | Details |
| Create Record | Document Number and Revision New values |
| Modify Record | Document Number and Revision Original and new values |
| Delete Record | Document Number and Revision |
| Document Approve (Signature event) | Document Number and Revision Successful or Unsuccessful |
| Document Acknowledge (Signature event) | Document Number and Revision Successful or Unsuccessful |
8. Incidents module
| Action | Details |
| Create Record | Incident Number New values |
| Modify Record | Incident Number Original and new values |
| Delete Record | Incident Number |
| Incident Closed (Signature event) | Incident Number Successful or Unsuccessful |
| Incident <Stage Name> Closed (Signature event) | Incident Number Successful or Unsuccessful |
| Incident <Stage Name> <Action Number> Closed (Signature event) | Incident Number Successful or Unsuccessful |
9. Occurrences module
| Action | Details |
| Create Record | Occurrence Number New values |
| Modify Record | Occurrence Number Original and new values |
| Delete Record | Occurrence Number |
10. People module
| Action | Details |
| Create Record | Full Name New values |
| Modify Record | Full Name Original and new values |
| Delete Record | Full Name |
| Competency Status Changed Signature |
Full Name Record information |
| Completed Event Added Signature |
Full Name Record information |
| Completed Event Added |
Full Name Title |
11. Suppliers module
| Action | Details |
| Create Record | Supplier Name New values |
| Modify Record | Supplier Name Original and new values |
| Delete Record | Supplier Name |
12. Training courses module
| Action | Details |
| Create Record | Training Event New values |
| Modify Record | Training Event Original and new values |
| Delete Record | Training Event |
| Completed Training Evaluation Signature |
Full Name Record information |
| Completed Training Event Signature |
Full Name Record information |