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Users who want to understand about Audit Log Viewer.
Audit Log Viewer access is required.
This article documents the events recorded when the Audit Log Feature is enabled in the system.
1. Overview
The system records the following information for all log entries unless stated otherwise:
Identifier (a unique user-friendly identifier for the affected record, where appropriate)
Database ID (a unique identifier for the log entry)
IP address of client machine
Username of user performing the action
Name of user
Date and time
2. Events
2.1. Administration
Event
Description
Account Reset
Records account name.
Account Created/Deleted
Records account name.
Account Password Change
Records account name.
Password Settings Change
Records original and new value.
Single Sign-on Configuration Change
Records original and new value.
Lock Out Configuration Change
Records original and new value.
Signature Logout Configuration
Records original and new value.
Account Lock Out
Records account name.
Signature Point Configuration
Records original and new value.
Managed List Modification
Records module name, list name, and additions, edits and deletions from the list.
Create Person Record
Records full name and new values.
Modify Person Record
Records full name, original and new values.
Delete Person Record
Records full name.
Note
Details of edits made to the extended attributes of Audit Calendar, CA/PA Source, Currency and Document Type lists are not recorded. For example, changes made to the numbering sequence associated with a CA/PA Source item will not be recorded. Blank entries will be recorded in these cases.
2.2. System
Event
Description
Version Change
Records original and new value (database and IP address values are not recorded).
Licence Change
Records original and new value (database and IP address values are not recorded).
Log On
Records account name and whether successful or unsuccessful.
Log Off
Records account name and username.
Failed Signature Attempts Log Off
Records account name.
System Forced Log Off
Records account name and username of logged off users.
User Forced Log Off
Records account name and username of logged off users.
Service Stopped
Records that Ideagen Quality Management service stopped and all users logged off (the users logged off are not recorded; database, IP address values and user information are not recorded).
2.3. CA/PA
Event
Description
Create Record
Records non-conformance number and new values.
Modify Record
Records non-conformance number, original and new values.
Delete Record
Records non-conformance number.
CA/PA Closed (Signature event)
Records non-conformance number and whether successful or unsuccessful.
CA/PA Stage Closed (Signature event)
Records non-conformance number and whether successful or unsuccessful.
CA/PA Stage Action Closed (Signature event)
Rrecords non-conformance number and whether successful or unsuccessful.
2.4. Documents
Event
Description
Create Record
Records document number, revision and new values.
Modify Record
Records document number, revision, original and new values.
Delete Record
Records document number and revision.
Document Approve (Signature event)
Records document number, revision and whether successful or unsuccessful.
Document Acknowledge (Signature event)
Records document number, revision and whether successful or unsuccessful.
2.5. Audits
Event
Description
Create Record
Records audit title, number (if present) and new values.
Modify Record
Records audit title, number (if present), original and new values.
Delete Record
Records audit title and number (if present).
Audit Closure (Signature event)
Records audit title, number (if present) and whether successful or unsuccessful.
Audit Report Acceptance (Signature event)
Records audit title, number (if present) and whether successful or unsuccessful.
2.6. Assets
Event
Description
Create Record
Records asset number and new values.
Modify Record
Records asset number, original and new values.
Delete Record
Records asset number.
Activity Performed (Signature event)
Records asset number and whether successful or unsuccessful.
2.7. Training
Event
Description
Create Record
Records training event and new values.
Modify Record
Records training event, original and new values.
Delete Record
Records training event.
2.8. People
Event
Description
Create Record
Records full name and new values.
Modify Record
Records full name, original and new values.
Delete Record
Records full name.
2.9. Customers
Event
Description
Create Record
Records customer name and new values.
Modify Record
Records customer name, original and new values.
Delete Record
Records customer name.
2.10. Suppliers
Event
Description
Create Record
Records supplier name and new values.
Modify Record
Records supplier name, original and new values.
Delete Record
Records supplier name.
2.11. Incidents
Event
Description
Create Record
Records incident number and new values.
Modify Record
Records incident number, original and new values.
Delete Record
Records incident number.
Incident Closed (Signature event)
Records incident number and whether successful or unsuccessful.
Incident Stage Closed (Signature event)
Records incident number and whether successful or unsuccessful.
Incident Stage Action Closed (Signature event)
Records incident number and whether successful or unsuccessful.
2.12 Occurrences
Event
Description
Create Record
Records occurrence number and new values.
Modify Record
Records occurrence number, original and new values.
